If you’re using YouTrack and Confluence together, you might be interested in this little add-on that helps you integrate these two at some level.
The add-on brings two macros:
1. issue which simply inserts a link to any YouTrack issue, and this link reflects the issue state, so you can tell, for example, if the issue is resolved or not by just looking at a page. Here’s an example of its syntax:
And this is what it produces:
Hovering mouse over this link gives a tooltip with even more details like assignee, number of votes, etc.This macro was inspired by our marketing team who are actively using Confluence pages to aggregate information about various tasks that are connected with YouTrack issues, so now they can just open a page and have a clear view of how things are going with this or that task at a glance.
2. report this one allows you to insert a report based on a YouTrack issue query to a Confluence page. For example, this creates a page that displays unresolved issues from the DOC project:
Get the add-on now and start using YouTrack and Confluence together. We’ve just started developing the plugin, so if you have a feature request or other feedback, don’t hesitate to share it with us.
A fresh spring YouTrack 6.0.12634 is here, please welcome! This minor update introduces a number of bug fixes, including a new issue form performance. Check the full list of Release notes for the details.
We’re glad to introduce a fresh winter update for our fast-flying issue tracker and project management ⎯ YouTrack 6.0.12619. This minor version brings a lot of important bug fixes. Please see the release notes for the full list of changes.
Please welcome a fresh YouTrack 6.0.12577! This minor release introduces important bug fixes for a number of Reports, the Dashboard and a new user management. Please check the full list of release notes for more details.
Christmas is coming and we have also prepared a nice surprise for you!
Please welcome YouTrack 6.0.12463, a cool winter update for our hot issue tracking and project management tool! This bug fix brings a number of important updates for the new user management, reporting and Dashboard. For more details, please check the full list of Release notes.
Please note that a new version of YouTrack Workflow Editor is also available. With the latest version, you can now disable all the workflow rules without accessing the admin UI.
Download YouTrack 6.0.12463 and enjoy all the latest changes! If you are using YouTrack InCloud, your instance has already been updated to the latest version today, according to our Maintenance Calendar.
We wish you a merry Christmas and a happy New Year!
In YouTrack, our goal is to make reporting bugs as easy as possible, and when it comes to software bugs, it often helps being able to post and annotate a screenshot of a problem as it is seen on the screen. To that end, prior to version 6, YouTrack came with a Java™ applet that allowed users to paste and manipulate the image in a special editor.
Unfortunately, due to the (relatively) recent problems with Java applet security, it’s become clear that usability of the applet started to suffer after all of Oracle’s security updates. After all, what good is an applet if you get to see a whole three (!) security confirmation screens before you get to manipulate your image?
So in YouTrack 6, we got rid of the applet in favor of a simpler, more natural interface. Now, to add an image to an issue or a comment, you can
Copy the image onto the clipboard and then simply paste it using CtrlV, OR
Use the Attach and Edit (CtrlAltV) to attach the image and begin editing it immediately, OR
Use the old Attach File functionality.
Both the Attach and Edit window as well as issue description and comment windows also support drag-and-drop, so you can simply drag an image over the edit area and it will be attached:
When you attach by pasting, the image data on the Clipboard gets turned into a PNG file with names such as image.png, image2.png and so on, making it easy to reference in the issue or comment. Thus, to display an image in the comment, simply write !image.png! and you’re set!
Now, to edit the image, you can move over the image and press the pencil icon:
This brings up the actual image editor. The horizontal bar on top presents several groups of items that allow editing:
On the left, we have Undo/Redo buttons as well as a link for clearing all the changes you’ve made.
Next up, we have the actual editing buttons, which include an ability to Move Image (just in case the image takes up more space than the browser window), Crop, Brush (this lets you draw on the image) and Highlight (which draws a highlighting rectangle).
Standing a bit on the side is the Text tool that lets you add a comment to a particular element:
Finally, off on the very right we have the controls for giving the image a name, determining who can actually see the image, and saving the image when you’re done with the edits.
Hopefully we’ve made the image editing experience unobtrusive and intuitive. To see the image editor in action, try the new YouTrack 6 today and let us know what you think!
Integration between an issue tracker and a TMT (test management tool) can make a huge difference for your QA team. It allows them to create a bug from a failed test case; can automatically report an issue every time the test case fails; and much more.
YouTrack is already integrated with several TMTs including TestLink and TestRail. Today we’re happy to announce a brand new integration: with TestLodge, an online test management tool. Now you can automatically create a bug when a test case fails in TestLodge. The description, steps to reproduce, expected result and actual result are all submitted to YouTrack. Each failed test case is then linked directly to the created issue.
Take advantage of this integration with the latest YouTrack 6. Watch this short video to learn more:
If another test management tool that you use is not yet supported in YouTrack, please post a comment below to let us know.
Integrate YouTrack with your development environment and keep tracking with pleasure!
In YouTrack 6, we introduced additional functionality for providing stakeholders with succinct, easy-to-digest information about the state of the project. This is subdivided into two areas: reports and the live dashboard.
In issue tracking systems, reports are used to provide interested parties with snapshots of the project’s state. A report may be as simple as a timeline graph that indicates a race to completion, or it might be a breakdown of time spent by user or by task, or something a bit more complicated.
Typical report users might include:
A developer who wishes to get accurate information about their progress in dealing with bugs and feature requests.
A project manager wishing to see the progress of a project or, e.g., its adherence to an SLA agreement.
A division lead, program manager or CEO wishing to get up-to-date information about the state of several/all projects currently being worked on.
YouTrack 6 introduces 17 different report types grouped into the following four categories:
Issue Distribution Reports
These show the distribution of issues by different criteria, starting from the most specific and going towards the most generic. One can see number of issues distributed by assignee or project or a field of your choosing; alternatively you can have a two-field distribution or a matrix report.
Here’s an example of an Issues per assignee report:
Incidentally, it is also possible to produce a pie chart instead of a bar graph:
And, if you just want the numeric data, you can simply produce a matrix report:
Finally, we have something called an ‘Advanced issues per project’ report. This report lets you fine-tune the selections and coloring of issue distributions displayed for a Project Portfolio. For example, suppose I want to display two bars, one showing the distribution of new issues by type (bugs vs. features) and another bar to indicate the distribution of resolved issues (fixed/duplicate/other). For a set of projects to do this, I can configure the query settings like so:
Now, I can define the color for each of the indicators, and, after I’m done, I get the following generated bars:
These types of reports show the dynamics of changes of your project in time. This includes the familiar Burndown and Cumulative flow diagrams (albeit unconstrained by the scope of a particular agile board) as well as indicators of how you are coping with SLA/quality of service requirements.
Here’s a look at the report generated for purposes of managing an SLA:
In the image above, the top diagram shows the moving average of the number of days an issue remains in an unresolved state. It’s also possible to add additional indicators (e.g., minimum or maximum) by clicking the circles above the chart. The bottom chart shows the number of issues that have been resolved on a particular day.
Time Management Reports
The time report (there is only one type of report in this category) shows how time is spent by different project members. It is possible to group the time spent either per user or per issue, and it’s also possible to take into account the work item types, if they were specified when work was logged:
State Transition Reports
These reports show how your projects’ issues transition from one state to another. This can be useful, for example, for determining how well your QA processes work: after all, if too many issues transition from Verified to Reopened state, it could be an indicator that they are not being addressed properly.
Here’s precisely this type of report, showing the distribution of reopened issues aggregated by priority:
It’s important to note that reports can be made either shared or private, and you can specify which group of users gets to see them. And as far as report updates go, the following rules hold:
Reports that incorporate a timeline have a setting for how often they are recalculated.
Issue distribution reports get recalculated once every 10 minutes.
Please note that just because a report has been recalculated doesn’t mean you’ll get an automatic visual update if you leave a page open. To see the updated values of your report, you need to either open it or reload it if you’ve got it open already. Only then, provided that the recalculation time has elapsed, will you see the updated values. You can always get the most recent data by recalculating the report manually, clicking on the recalculate icon.
Put simply, the dashboard provides at-a-glance visibility of what’s going on in your project or, indeed, several projects at once. The dashboard consists of widgets — rectangular blocks that you can drag around and drop into place as you wish. A dashboard is a per user construct, meaning it is individually configured by each team member.
At the moment, the dashboard can contain three types of elements:
Notes — this is a way for the user to add a set of notes to their dashboard. Markdown syntax is supported.
Issues — this lets the user show the results of an issue search. The list contains the issue’s ID, summary (both hyperlinks that open the full issue screen) as well as a visual indicator of the issue’s priority:
Report – perhaps the most exciting part of all, this type of widget contains the image generated from a preexisting report. Just like the report itself, the images support user interaction: for example, hovering the mouse over a bar chart will show the actual values:
The rules for recalculating the data on the dashboard are similar to those for reports. Reports and issue lists are refreshed once every 10 minutes (apart from timeline reports, which have a setting). Reloading the page refreshes the display (provided the underlying data has been recalculated), but if you want the widget to recalculate right now, simply press its Recalculate button.
With reporting and dashboard functionality, YouTrack has moved one step closer to enabling project oversight to happen in a fluid, transparent manner. If you haven’t started using YouTrack already, check out the YouTrack product page — we have both hosted and on-premise solution, and provide a free license for small teams. Enjoy!
Thanks everyone for joining us for a live webinar discovering YouTrack 6 in details, on November 14th! We had a great time in your company. We hope, you did enjoyed it and learned something new.
Please welcome the webinar recording with the timeline and agenda, in case you missed some interesting part of it, or would like to dive into a specific feature. If you have missed the webinar for any reason, you are welcome to watch it right now!
0:00 – Introduction
2:00 – Reporting
14:40 – Dashboard
19:00 – Multiple drafts
20:00 – New image editor
22:20 – Shortcuts customization
24:00 – Support AND operator in search queries
26:40 – Reworked user management
31:00 – Q&A session
We were surprised in a good way to receive so many questions during the session. We apologize for not being able to cover all of them during the show, it would take an extra hour at least. We’ve filtered the questions relevant to the webinar topic to answer in this Q&A section. Don’t worry, if you can’t find the answers to all your questions here, we’ll contact you personally with the answers.
YouTrack 6 is Here! What’s New? Q&A Session
Q: Can you share your reports with other users?
A: Yes, sure, you can keep your reports private or share with any user group.
Q: Can drafts be shared with a specific user groups?
A: Nope, drafts are personal for each user. Please file a request if you need this feature.
Q: If you have a report on the dashboard will it automatically update itself or are manual updates still required to see new data?
A: All widgets on the Dashboard are refreshed automatically every 10 minutes. However, recalculation period for a report widget is taken from the report parameters. This is true for the reports with the recalculation period setting. All the Issue distribution reports, top issues and notes are recalculated every 10 minutes. If you need to recalculate a report, use the Refresh button on the widget.
Q: Is the Dashboard per project?
A: The Dashboard is per user. You can add the widgets concerning the projects/issues you have access to. The Dashboard is personal, so everyone can organize it in their own way.
Q: We use YouTrack InCloud. But still have 5 version. How can we get YouTrack 6?
A: We’ll finish the upgrade in a week or two. If you want to upgrade faster, please contact our support and we’ll include your instance to the next upgrade portion. Please check our Maintenance Calendar for planned upgrade date/time.
Q: How can I set contextPath/alias for jar/zip version, so YouTrack can be accessed through something like http://server.com/youtrack when reversed proxy is used? Thing like that was super easy with WAR distribution
A: The ability to set context is available in the latest bug fix YouTrack 6.0.12223. You are welcome to upgrade now.
Q: System is mostly designed as a issue tracking system, we use it for portions of work where we don’t necessarily need an issue (problem) . Can Issue naming be modified somehow? Task or Card naming is much better. Any thoughts around that?
A: We’ve been thinking about replacing an ‘issue’ with something more general. However, our focus is an issue tracking and project management for the development teams and ‘issue’ works well for this purpose. We’ll keep your request in mind and try to come up with an alternative option without losing the focus.
Q: How can I plan features for the current week to see only “issues for this working week” on agile board?
A: You need to mark this week tasks, so you can filter them. You can use a tag or a custom field for this purpose.
Q: Сan YouTrack pickup and integrate with Github issues?
A: Unfortunately, Alternative Geeky UI is not included into YouTrack 6. We decided to postpone this feature for future releases.
Q: So will mac users be finally able to edit images and screenshots?
A: Yes, with the new Image Editor you can edit images OS independently. I’m using mac and it’s super easy now!
Q: Any improvements in the workflows language/editor?
A: Not in this version. However, we have plans to move the WF editor to a browser in the next version.
Q: Can the Burndown chart take into account how many developers there are in the project to create the ideal burndown (and how many hours and days they work, including annual leave etc.)
A: If you have time tracking enabled for your project, the ideal burndown is created based on the total estimation for the current sprint. It also takes weekends into account. However, it’s resource independent and only shows how the whole team should move through the sprint in an ideal Scrum process.
Q: Wondering if you are planning to add some roadmap tracking capabilities into YouTrack, something like http://www.aha.io/ to get a nice view of the bigger picture.
Q: Can we record over time separately from estimated and actual timer as an additional field on the ticket?
A: Spent time field combines the total of added work items. You can have an extra field to record time manually. Simply create an additional field of period type.
Q: In the Agile Board settings in YouTrack 6 can you select more than one Issue to a Swimlane, so Priority and a custom field?
A: You can choose one field and its multiple values to define swimlanes on the board. For example, choose the field = Type, values = Feature and User story. In this case all the features and user stories assigned to the current sprint become swimlanes on the board.
Thanks again for joining us for this awesome session, and thank you for your questions and feedback. Try YouTrack 6 now, if you haven’t done it yet!
We do have more webinars planned, so please stay tuned to our news, follow @youtrack on Twitter.
Grab the latest bug fix for YouTrack 6, (6.0.12223) and upgrade today to enjoy the hottest stuff of the latest version with even less issues. For more details, please check the full list of the Release Notes.
Notice for YouTrack InCloud customers: we’re in the process of upgrading InCloud servers from 5.x to 6.0.x. Your instance will be upgraded to the latest bug fix version available at the time of upgrade. Please check our Maintenance Calendar for more details.